Required fields are marked with asterisks (*)

Room Bookings

Clarington Library, Museums and Archives provides meeting room space for civic, educational, and cultural activities. Meeting rooms are available at the Bowmanville, Courtice, and Newcastle Libraries.

For more information about library meeting rooms and rules of use, please see the Meeting Room Policy or or contact the Meeting Room Clerk at 905-623-7322, x2716.

Individuals wishing to book a room for a meeting must complete the application form below and be a Library member in good standing. Presently, the Library is waiving fees for those interested in using our rooms.

Meeting Rooms: Bowmanville, Courtice, and Newcastle Libraries

Bowmanville Library, Mezzanine Room
163 Church St.
Capacity of 30 people
Includes chairs, tables, and mobile TV
Courtice Library, The Great Room
2950 Courtice Rd.
Capacity of 30 people
Includes chairs, tables, projector, and wall-mounted screen
Newcastle Library, George and Kathleen Vice Community Room
150 King Ave. E.
Capacity of 40 people
Includes chairs, tables, projector, and wall-mounted screen

Availability

Due to the Social Services Community Supports, Room Bookings may not be available during the following times:

Bowmanville Library: Thursdays, 10 a.m. to 3 p.m.
Courtice Library: first Wednesday of every month, 10 a.m. to 3 p.m.
Newcastle Library: first Monday of every month, 1 p.m. to 3 p.m.
Orono Library: first Friday of every month, 10 a.m. to 12 p.m.

Name (yourself or authorized group representative):

Name and description of group, if applicable:

Library card number (yourself or authorized group representative):

Phone number (yourself or authorized group representative):

Email address (yourself or authorized group representative):

Location:

Bowmanville Library (meeting room capacity of 30 people; private videoconferencing room)

Courtice Library (meeting room capacity of 30 people)

Newcastle Library (meeting room capacity of 40 people)

Date requested:

Time and duration requested:

Expected attendance:

Topics/speakers for meeting, if applicable:

Additional comments:

Policy and guidelines acceptance:

I agree that I have read the policy and guidelines governing the use of the meeting room and agree to abide by them. As the authorized representative of the aforementioned group, I agree to indemnify and save harmless the Library against any and all claims of any nature, kind and costs which may arise out of the group’s use of the facilities. I understand that I am responsible to pay the costs for any loss or damage to any Library property arising out of our occupancy.

Clarington Library, Museums and Archives is the rental agent only and is not participating in or endorsing the program or event covered by the permit use.

Information on this form is collected under the authority of the Public Libraries Act 1990 and is used for the purposes of services and planning. Please direct any inquiries to Administration, 905-623-7322.